ICANN Ombudsman Blog Creating Dialogue Affirming Fairness

March 16, 2009

Pepperdine Externs survey ICANN community members.

Filed under: Evalaution — Tags: — Frank Fowlie @ 5:16 am

The externs from  the Strauss Institute at Pepperdine University who are conducting the 5 year evaluation of the Office of the Ombudsman are conducting a community survey.  Participants in the ICANN Mexico City Meeting will receive an invitation by email, and all other community members are welcome to participate.

 

The Survey invitation and web link follow:

 

Greetings ICANN Community and Stakeholders:

 

As part of the 5 year summative evaluation of the Office of the Ombudsman, we are kindly asking your assistance in assessing the value and efficiency of the Office. To this end we have attached a short survey which will enable us to better understand the community’s perception of the Office and its relationship to ICANN. Your cooperation is vital to the evaluation process overall.

 

Specifically, this survey will collect the sum total of your responses, which will then be analyzed by the Summative Evaluation Team. Truthful and complete answers will be greatly appreciated as they will add to the accuracy and credibility of the summative evaluation.

 

Please follow the link to SurveyMonkey that has been supplied in this email. Notice that in some of the questions more than one answer is possible and some questions leave room to allow you to give an explanation with your response.

 

We would like to thank you in advance for submitting your responses by April 1, 2009.  Your opinion is most valuable to us and we appreciate your time.

 

Sincerely,

 

The Summative Evaluation Team from Pepperdine University

 

 

 

http://www.surveymonkey.com/s.aspx?sm=3W4YVsjcqW1y_2fRjjd87NTg_3d_3d

 

 

 

ICANN posts Ombudsman Framework for comment

Filed under: general,icann meetings — Frank Fowlie @ 5:11 am

Following a resolution of the Board of Directors at the Mexico City Meeting, ICANN has posted the revised Ombudsman Framework for community comment.  Please see: http://www.icann.org/en/announcements/announcement-13mar09-en.htm

 

The Ombudsman Framework was originally posted for public comment in 2004.  It has been the subject of a review by the Board Governance Committee, which has added to the fabric of the document.  The Ombudsman has asked that the Board ratify the Framework protocols as the operating policies and procedures of the Office of the Ombudsman.  As there has been additional text placed in the document, following a very positive and successful discussion between the Board Governance Committee and the Ombudsman, the Board has asked for community input before finalizing the Framework.  Comments will be accepted until April 12.

The following blog post is found at: http://ombuds-blog.blogspot.com/

ICANN Opens Comment Period for Ombuds Protocol

The Internet Corporation for Assigned Names and Numbers will take comments from the public until April 12 on the revised Ombudsman Framework. The ICANN Ombuds program is based on the standards for Organizational Ombuds, but serves only external constituents. According to the Framework, the Ombuds has no jurisdiction over complaints concerning internal administrative matters or personnel issues. The ICANN Ombuds also loses jurisdiction if a complainant initiates a formal complaint process or legal proceeding. The ICANN Ombuds is authorized to issue written reports on individual matters and may waive confidentiality if necessary to further resolution of a complaint. Organizational Ombuds will be interested to compare these and other differences in their practice.

March 6, 2009

ICANN Board of Directors deliberates the Ombudsman Framework

Filed under: general,icann meetings — Frank Fowlie @ 11:16 am

PETER DENGATE THRUSH:   We come, then, to a recommendation concerning the ombudsman framework, which are the effectively the rules by which the ombudsman operates.  And Steve Goldstein, can I ask you to take us through this? 

 STEVE GOLDSTEIN:  Yes, Chair, I’d be delighted.  I don’t believe that our ombudsman, Frank Fowlie is here.  I think he’s probably still having office hours.

PETER DENGATE THRUSH:  Yes, I understand he’s still doing the work of the ombudsman in his office.

STEVE GOLDSTEIN:  Yeah, I understand he’s had quite a procession at his door.  So let me just say a few words. 

Frank has distinguished himself in the ombudsman community.  He has pioneered with online dispute resolution in ombudsman situations.  He recently received his doctorate and, for lack of a better word, let’s say an ombudsmanship, but I’m sure there’s a more precise title that goes with it, and he has seen great credit redound upon ICANN in the ombudsman world and in the dispute resolution world.  So we’re very proud of Frank.  Nevertheless, Frank has had some of his ideas about how his procedures should be conducted and we have had some of our ideas about it, and over the past few years, we’ve had a — the ombudsman frame back go back and forth and finally we’ve achieved closure on it, and both parties are satisfied.

 So with that in mind, I would read the resolution.

Whereas, the ombudsman submitted a draft ombudsman framework to the board for approval.

 And whereas, the draft ombudsman framework was posted for public comment in 2004.

 And whereas, the board’s request that the governance committee — whereas, at the board’s request, the governance committee has suggested revisions to the framework and has had several discussions with the ombudsman about those revisions.

 Whereas, the governance committee and the ombudsman have reached agreement on revised language to the ombudsman framework.

 Whereas, the revised ombudsman framework documents the procedures and processes under which the ombudsman currently operates.

 Whereas, the BGC — in other words, the governance committee — has recommended that the board approve the posting of the framework for further public comment.

It is resolved that the ombudsman framework as revised be posted for further public comment and considered at the next possible board meeting or be returned to the Board Governance Committee for additional consultation.

PETER DENGATE THRUSH:  Thank you, Steve.  Is there a seconder for this resolution?  Thank you, Dennis.

Any discussion?  Thomas.

THOMAS ROESSLER:  As I mentioned in my previous remark, I’ve had a history, and I was actually quite amused to see a public comment period come up that dates from the time when I first dropped out of ICANN business.

That’s been five years ago.  I think the ombudsman is fulfilling an incredibly important function in the overall scheme of things.  I also think that we need to learn — we need to see what we have learned about this framework in the meantime, so I would urge you to take this comment period seriously and use it.

PETER DENGATE THRUSH:  Thank you, Thomas.  Any other contributions?

 Seeing none, I’ll put the resolution.  All those in favor please raise their hands.

 [Show of hands].

PETER DENGATE THRUSH:  Any opposed?  Abstentions?  Carried.  Thank you.

 

 

 

 

 

Transcript of the Ombudsman’s presentation at Mexico City Public Forum

Filed under: icann meetings — Frank Fowlie @ 10:45 am

FRANK FOWLIE:   Mr. Chairman, as promised I’ll be excessively brief, my report has been up on the Web site since Monday, the ombudsman blog has been putting out information since the meeting began and I think everything I could provide is already available so I’d be very happy to take any questions.  Again, excessively brief, Mr. Chairman.

 

 PETER DENGATE THRUSH:   Just as we like it.  Questions for the ombudsman?  Questions about the ombudsman?  I see one.  Jean-Jacques.

 

 PETER DENGATE THRUSH:   Jean-Jacques.

 

 JEAN-JACQUES SUBRENAT:   Thank you, Chair.  Frank, could you just give us a sense of, during this meeting of ICANN in Mexico, how many people came to see you and how many are potentially things which you would take up as ombudsman?  I mean apart from the purely information side of things, things.

 

 FRANK FOWLIE:   Thank you.  Actually, this was the busiest meeting I’ve — I’ve had.  There were times when I had people in two different rooms.  There were times that I was speaking with someone, I had two people waiting outside to speak with me.

 

 There were — I think, Mr. Chairman, I can tell you that we functioned very efficiently.  We resolved — or worked with staff to resolve a systemic issue and had a report out for review by stakeholders within 24 hours of receiving systemic — a systemic complaint.  With the face-to-face visits, there were probably six issues where I opened a file.  Most of them who I was able to conclude during the meeting.  There will be the one systemic issue which will be reported to the board.  Feedback from the stakeholders thus far has been supportive of the recommendations I have made.  And that report will be made public in accordance with Section 4 of Bylaw V.

 

 There were a number of other people who came to visit to generally and look and see inside the fish bowl, to find out what an ombudsman looked like, and we had some very engaging social conversations about ombudsman processes and how dispute resolution systems fit into the overall operation of ICANN.  Does that answer your question, Jean-Jacques?  Merci beaucoup.

 

 PETER DENGATE THRUSH:   Any other questions.  If not —

 

 FRANK FOWLIE:   Nancy, do you have my music?

 

 [MUSIC]  Wagner’s Ride of the Valkyries

March 5, 2009

ICANN Chairman comments on civility during the public forum

Filed under: icann meetings — Frank Fowlie @ 10:29 am

PETER DENGATE THRUSH: I just wanted to object — there’s been a couple of interject. There have been a  couple of comments that have come over the course of that that come across as unprofessional and are directed to individuals in a personal capacity. We’ve all got reasonably thick skins. But I want to remind you that we have a code of conduct for behavior at ICANN meetings. And one of those is that we treat each other with civility and person and online. I just want to ask you, when you’re making your comments, if you could refrain from any personal comments directed to individuals.

The community is reminded of the Statement on Respectful Online Communication found at: http://www.icann.org/ombudsman/respectful-communication.pdf

 The ICANN Accountability and Transparency Framework states:

ICANN EXPECTED STANDARDS OF BEHAVIOR
Those who take part in ICANN multi-stakeholder process including Board, staff and all those involved in Supporting Organization and Advisory Committee councils undertake to: 
Act in accordance with ICANN’s Bylaws. In particular, participants undertake to act within the  mission of ICANN and in the spirit of the values contained in the Bylaws. 

Adhere to the conflict of interest policy laid out in the Bylaws. 

Treat all members of the ICANN community equally, irrespective of nationality, gender, racial or ethnic origin, religion or beliefs, disability, age, or sexual orientation; members of the ICANN community should treat each other with civility both face to face and online. 

Act in a reasonable and informed manner when participating in policy development and decision-making processes. This includes regularly attending all scheduled meetings and exercising independent judgment based solely on what is in the overall best interest of Internet users and the stability and security of the Internet’s system of unique identifiers, irrespective of personal interests and the interests of the entity to which an individual might owe their appointment. 

Listen  to the views of all stakeholders when considering policy issues. ICANN is a unique multi-stakeholder environment. Those who take part in the ICANN process must acknowledge the importance of all stakeholders and seek to understand their points of view. 

Work  to build consensus with other stakeholders in order to find solutions to the issues that  fall within the areas of ICANN’s responsibility. The ICANN model is based on a bottom-up, consensus driven approach to policy development. Those who take part in the ICANN process must take responsibility for ensuring the success of the model by trying to build consensus with other participants.

Act  in accordance with ICANN policies.

Protect the organization’s assets and ensure their efficient and effective use.

Act fairly and in good faith with other participants in the ICANN process.

March 2, 2009

Transcript of the Ombudsman’s presentation at the ALAC Summit

Filed under: general,icann meetings — Frank Fowlie @ 7:54 am

>>CHERYL LANGDON ORR:   We were just looking around to see if we have got the ombudsman in the room.
>>VANDA SCARTEZINI:   He is over there.
>>CHERYL LANGDON ORR:   Don’t behind up the back, Frank.  We need you down here.
There is a beautiful line of seats there so we poor chairs can know who is lined up next.
So if you are a speaker, perhaps you could lurk about down there, and even more to the point, come to here just before you are coming up to speak.
So Theresa, if you can come down so we know you are here as well.
You are ready, yes.  You are poised.
Welcome, Mr. Ombudsman.
It is my honor and pleasure to introduce to you the at-large.  Each one of these people have hundreds, if not thousands, of real Internet users behind them.  And your task this morning is to explain the role of your office.
The stage is yours.
>>FRANK FOWLIE:   Good morning, everybody.
(saying hello in a different languages).
I am very happy to be here in Mexico City.
I will make my remarks in English because if I did it in Spanish the translators would have a great deal of difficulty.
I have been asked to address three particular questions for you today, and I’ll go through them one by one.  But before I do, I would like to point out that my office did send down some printed material.  There are annual reports available for you.  I believe they are outside.  Lapel pins, and multilingual brochures in several languages, and I encourage you to take them away.
I will have an office during the week in the business center, and if any of you would like to either ask questions or bring issues to me for review, I will be most happy to set up a time to meet with you there.
The activities that my office is engaged in are part of a systemic view that ICANN has in how it deals with conflict and disputes.
The office of the ombudsman is one of three internal conflict management systems that ICANN established in its bylaws.  The office of the ombudsman is informal, private and confidential, and it deals specifically with issues that concern unfairness, not necessarily substantive issues.
For example, the decision made by ICANN was wrong.  ICANN, in the view of the office of the ombudsman can make any decision that it wants so long as the process to get to that decision was made fairly.
So it can be the worst decision in the world, but it needs to be by a fair process.
Conversely, it can be absolutely the best decision in the world, but if the process wasn’t fair, then obviously members of the community can come to my office.
My jurisdiction relates specifically to the actions, decisions, or inactions by ICANN staff, the board, or its supporting structures, such as ALAC.  The principles of the office include independence, impartiality, neutrality and confidentiality.
The other mechanisms that ICANN has to deal with disputes are the newly institutionalized redress mechanism through the Board Governance Committee, which had, in the past, been the board reconsideration committee, and the independent review panel.
The normal work of the office is to receive complaints about the actions, decisions, or inactions of the organization, by members of the community or stakeholders, and to use a wide spectrum of alternative dispute resolution techniques to try to resolve the issue.
And when needed, to provide reports to the Board of Directors suggesting individual and systemic redress, and to try to prevent further unfair necessary from happening in the future.
The perspectives where the views of the individual Internet users are important to my office obviously are if those persons are impacted by what they believe is an unfair act, decision, or inaction by the organization.
We encourage, actively, for members of the community to contact my office as the lowest possible temperature for resolving conflict in an informal way before accelerating through to other processes, which, while they may be very important in resolving disputes, lack, in my humble view, the timely and informal way that the office of the ombudsman can deal with disputes.
Individual users of the Internet have made complaints in the past, and these have led to both individual and systemic improvements in the way that ICANN conducts its business.
Presently, the office of the ombudsman is into its five-year or summative review process.  And shortly a group of masters students from Pepperdine University will be inviting community feedback about the office of the ombudsman, so your input into that serving will be most appreciative and helpful.
And the third question I have been asked to address is the opportunities for increased engagement with the ALAC community.  Actually, I hope, with respect to ALAC and its community, that we have decreased.  I think the Chair and I are both in agreement that the most — the least amount of time we have to spend talking about conflict within the ALAC or from ALAC members, the happier all concerned would be.
However, if members of the community, as individual Internet users, are not pleased with the manner in which they are being treated by the organization, I am always amenable to receive complaints or contacts.
And there is a large body of information on www.icannombudsman.org in a number of languages that talks about the office.
We have our annual reports are posted there, case reports are posted there, as well as a method to be able to send direct and secure and confidential e-mail contact to me.
And with that, madam chairman, unless there is anything else you would like me to speak about, I will turn the dais back over to you.

(Fowlie and Langdon Orr share a hug)
 [ Applause ]
>>CHERYL LANGDON ORR:   That was a very deliberate act between Frank and I, although totally unscripted.
ALAC has been at a very early history in rather more conflict than it has in proactive work and cooperation with the ombudsman office.  We are just proving to you all that it we, in fact, talk very well and we are working together.
Thank you also for gaining some time back into our schedule.
Greatly appreciate that.

ICANN Chairman comments on the Ombudsman function at the Opening Ceremony to the 34th ICANN Public Meeting at Mexico City

Filed under: general,icann meetings — Frank Fowlie @ 7:36 am

I WANT TO MENTION ANOTHER FEATURE OF ICANN’S TRANSPARENCY AND ACCOUNTABILITY. AND I WANT TO DRAW ATTENTION JUST BRIEFLY TO THE FUNCTION THAT WE HAVE OF AN OMBUDSMAN. ICANN HAS AN OMBUDSMAN, AN INDEPENDENT FRANK, FEARLESS OFFICER, DOES NOT REPORT TO THE BOARD, WHO IS AVAILABLE TO DEAL WITH COMPLAINTS. IF ANYBODY FEELS THAT ANY DECISION OF THE BOARD PREJUDICES THEM OR HAS BEEN MADE IMPROPERLY, THERE IS A COMPLAINTS PROCESS TO THE OMBUDSMAN. THE OMBUDSMAN IS HERE AVAILABLE FOR YOU AT BUSINESS CENTRE LEVEL 2.

March 1, 2009

Ombudsman posts comments for the Mexico City Public Forum

Filed under: icann meetings — Frank Fowlie @ 1:41 pm

My comments may be found at: http://mex.icann.org/files/meetings/mexico2009/ombudsman-public-forum-05mar09-en.pdf

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